Dental EHRExplore EHR architecture

Dental EHR architecture

Who actually owns your patient records?

If switching dental software means begging a vendor to export your patient data, the answer isn’t you. Trace where every record lives — and how it gets out when you leave.

objectPatient
objectClinicalobjectImagingobjectClaims
objectScheduleobjectAnalytics

Follow each record to the system that actually holds it — that’s the audit.

Read the architecture

Three questions that expose any dental software

01Know where the real copy livesFor every kind of record — charts, X-rays, claims — know which system holds the version that counts, and which ones may change it.02Make security specific“Secure” is a conclusion. Ask who can log in, who can see what, what gets logged, what's encrypted, and when a restore was last tested.03Ask how your data movesBefore you switch systems, know how patient data flows between them — how often, what happens when it fails, and who owns the copy.

Interactive tool

The EHR Data Freedom Audit

Could you actually get your records out of your EHR — or do you only think you could? Fourteen questions, a scored answer, a per-domain data inventory, and the exact vendor questions that close every gap. No vendor will run this audit for you; their incentive points the other way. Run it on yourself before the next renewal.

Your system

Three facts about the system you run today. If you’re not sure about the first one, say so — “not sure” is itself a finding, and the report will tell you who to ask.

How is your EHR / practice-management system deployed?
This decides which technical questions apply to you: database access for a server in the office, a documented API for the cloud.
How long have you been on the current system?
Years on the system set the migration scope — a decade of charting is a very different move than eighteen months.
Which data domains does it store for you?
Check everything that applies. Each checked domain becomes a row in your data inventory — the scope document for any exit.

Your patient data, before you switch software

What Is a Dental EHR?A practical explanation of electronic dental records, practice workflows, and how EHR concepts apply in dentistry.Modern Dental EHR ArchitectureHow clinical data, scheduling, imaging, billing, communications, identity, and integrations fit together.Dental EHR Security ConsiderationsA high-level overview of access control, encryption, auditability, backups, vendor risk, and operational security.Planning a Dental EHR MigrationA migration framework covering data scope, validation, training, cutover, contingency planning, and governance.